Effective management of your event site is crucial to deliver a positive experience for your event attendees. It is also important to assess the impact your event could have on the environment or surrounding areas.
Even events run in purpose built venues may require additional amenities or infrastructure to fully cater to the needs of the event. The below section explains some of the key considerations:
The below table is a recommendation for the volume of toilets that are required for large events, where alcohol is not available:
|Patrons||WC||Urinals||Hand Basins||WC||Hand Basins|
|Up to 500||1||3||2||4||2|
|Up to 1000||2||5||4||7||4|
|Up to 2000||3||10||7||14||7|
|Up to 3000||4||15||10||20||10|
|Up to 5000||6||25||17||34||17|
If your event is serving alcohol, these figures should be increased by around 50%
This is based on an even division of male and female patrons. For events where a specific gender or group has been targeted, the facilities required may need to be adjusted accordingly.
Make sure you position portable toilets in obvious, but suitable locations, and make sure they are well marked with signage. You will need to allow access for pump out of portable toilets where events are over 4 hours.
You should also consider providing:
Talking to a supplier will also help inform you about quantities, locations and other considerations.
*For more information on requirements for people with a disability, please refer to the Event Accessibility page on the Department of Premier and Cabinet website
Bins should be clearly marked to avoid contamination. The number of bins required will depend on type and length of the event but a general rule of thumb is: 1 x 240-litre bin per 120 people, increase by 50% if alcohol is being served.
Some further considerations for waste management at your event include:
Further information and guidance can be found in the EPA Waste Wise Event Guide 2007
Ensure you inspect the supply source as in some cases, particularly at public outdoor venues you may need a Tap Key to access water (and be careful of not creating trip hazards when using hoses).
Aside from water being available for drinking, washing etc., you may wish to consider water points or refill stations when your event is expecting a large crowd, the weather is likely to be hot, or when your event patrons are exposed to physical stress such as a parade, marathon, or a mosh pit of a concert.
As a guide, water points should be provided based on the following:
Remember, when serving alcohol, it is a legal requirement to offer free water.