Whether you are planning to create or launch a new event, or you are a seasoned event professional, planning your event is the key to success. There are a number of important considerations and decisions to make up front, and a focus on detail in the planning stages can save you a lot of time, stress and money down the track.
The purpose of this Event Guide is to help guide you through different stages of planning your event. Below are some key considerations you will need to make in deciding whether or not to run an event:
Why are you running this event?
How you answer the above question may influence how you plan for your event.
Some things worth considering include:
Council will require a minimum of $20 million Public Liability Insurance in place to cover your event (see Section 7: Risk Management for more information on Insurance). Seek expert advice when deciding on a management model and be sure you consider and understand the financial and non-financial obligations that come with managing events.
Identifying an event team is an important decision to be made early. There are many different areas of an event to organise and depending on the size of your event, having assigned responsibilities to different team members will avoid things becoming too overwhelming for one person. Below is a helpful list of key roles that will help structure your event team:
Some key things you should consider include;
*If the venue doesn’t have adequate services, hiring in additional services can contribute significantly to the overall event costs so the availability of these at a venue should be well considered.
TIP: As you read through this Events Guide, take note of other considerations that will help determine the most appropriate venue.
Coffs Harbour City Council oversee a number of venues and spaces that are suitable for hosting events including Community Halls & Buildings, Sporting Facilities, and public owned land including parks and roads. See the Venue Directory for more information.
There are a number of private venues in the region that are suitable for running events. These include local resorts, pubs and clubs, educational facilities, retail outlets and tourist facilities to name a few. When using private venues you should ensure that it has the appropriate zoning for events. See the Venue Directory for more information.
An Event Management Plan should includes key sections such as: